Personal Assistant to COO

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Idealseed Resources Sdn Bhd

Kuala Lumpur, Kuala Lumpur

Created Fri, 4 Nov 2022

Job Responsibility:

  • To attend to all secretarial and personal administrative and research support duties in a confidential manner.
  • To liaise and coordinate with internal and external parties on all matter company and personal matters.
  • Prepare minutes of meetings and any secretarial work which includes quotation comparison, market research, market study, consolidation of work and etc.
  • Monitor deliverables and making sure all HOD provide an update timely to the Directors
  • Coordinate and schedule appointment, meeting, etc.
  • Organize travelling plans and itinerary of the Director and make necessary booking arrangement.
  • Handle and organize corporate events such as Company Annual Dinner, Company Trips and etc.
  • Perform any such comparable duties consistent with the level of this position and as required by the Director from time to time and shall respond positively to any call-in work and perform additional working hours when required.
  • Supervise and verify Drivers overtime.
  • Prepare and submit Claims for Director.
  • Assist Director in his personal arrangements and matter.
  • Undertake any ad hoc assignment task given by Directors.


  • Minimum Diploma in Executive Secretary or relevant
  • At least 3 years' experience working as a PA
  • Active involvement in extra-curricular activities
  • Proficiency in Microsoft Office
  • High EQ (Emotional Intelligence) and good listener
  • Ability to execute to according to companys principles
  • Work long, hard and smart
  • Available most of the time
  • Coachable and willing to learn
  • Able to work well independently and as part of a team
  • Excellent verbal and written English communication skills
  • Proficient in major languages with effective speaking and writing skills